Terms and conditions of the Baby Innovation Award competition

Definitions

In these terms and conditions, the following terms shall have the following meanings:

Organiser: Uitgeverij BabyWereld, Leo Gestelstraat 4, 2023 XW Haarlem.
Participant: the legal entity that registers to participate in the Baby Innovation Award competition by registering with the Organiser.
Nominee: the participant designated as a nominee by the jury.
Winner: the nominee that received the most votes from the professional jury and consumers in one of the categories.
Professional jury: representatives and experts from the baby market, consumer organisations, media and Veiligheid.NL.
Mum & Dad Juryday: event in cooperation with the Negenmaandenbeurs where nominees can demonstrate their products. Selected mothers, fathers and influencers judge the nominated products and cast their votes.

Registration

The participant applies online via the site babyinnovationaward.nl. These terms and conditions apply to all registrations.

Costs

Each participant pays the registration fee of €295 excluding VAT.
In case of nomination, the nominee pays an additional contribution of €1,395 excluding VAT. This includes a dedicated space at the ‘Innovationstreet’ at the Negenmaandenbeurs. The nominee will receive 2 invoices: one from Uitgeverij BabyWereld (€900) and one from the RAI Amsterdam for the stand (€495).
Start-ups are eligible for a discount, ask about the conditions. If a product is nominated, no discount is available for nomination costs.

Payment terms

The registration fee must be paid within 2 weeks after registration and at least 1 week before the start of the professional juryday.
Payment must be made to bank account number NL86 ABNA 0895 2454 77 in the name of Uitgeverij BabyWereld, stating Baby Innovation Award.

In the event of late payment, the participant is immediately in default and the organiser is entitled to charge the participant extrajudicial costs amounting to a minimum of 15% on the amount to be collected. In the event of late payment, the participant also owes legal interest on the amount to be collected at a rate of 8% per year.
The participant is not entitled to suspend or set off the fulfilment of his payment obligation for any reason whatsoever.
If the participant has not made the payment in time, organiser may decide to terminate the participation.

Submission of participating products

The registration and products must be received by the organiser before 1 november of the electionyear, before the professional jury day. The participant is responsible for the shipment of the products to the organiser and the costs associated therewith.

The products are sent to:

Uitgeverij BabyWereld
Attention Baby Innovation Award
Leo Gestelstraat 4
2023 XW HAARLEM, The Netherlands

The products must be delivered ready for presentation and with any test results. Please consult us about products with a large volume. For technically complicated products, a request for a demonstration to the expert jury can be submitted to the organiser.

Participating categories

Entries are possible in 8 categories:

  1. Mobility: carseats, bikeseats, strollers.
  2. Travel and Safety: stair gates, slings and carriers, travel cots.
  3. Health and Monitoring: baby monitors, security articles.
  4. Feeding: food items, sterilisers and kitchen appliances.
  5. Care: bathing and hygiene articles, maternity articles, articles for daily care, sleeping bags, wrapping blankets, products for a safe sleeping environment.
  6. Furniture and Decoration baby and children’s rooms, cradles, playpens, highchairs, bouncers, furnishings, baby rooms, accessories, mattresses, play and playpen covers.
  7. Toys and Gifts: baby and toddler toys, (maternity) gifts, educational products.
  8. Baby Impact: foundations, rental concepts, platforms & apps, service providers.

Once all entries have been received, the organiser will review the category assignments. If the organiser believes a product would be better suited to another category, they will contact the participant to discuss this.
During the professional jury day, members of the jury may decide to add products to another category if they believe a product would be a better fit.

Judging

  • A professional jury assesses all entries and selects the nominees per category.
  • The professional jury consists of representatives and experts from the baby market, consumer organizations, and the media. VeiligheidNL is part of the professional jury and has an advisory role regarding safety.
  • A jury member does not have voting rights in a category in which he/she is directly or indirectly involved with the submitted product.
  • The chairperson of the professional jury does not have voting rights.
  • During the professional jury day, videos and photos are taken for publication on social media and other online platforms.

Voting procedure

Award per category
The expert jury determines the nominations. The final winners are determined based on a combined score of:

  1. 60% expert jury
  2. 40% votes during the Mama & Papa Jury Day

The ranking per category is established based on a weighted ranking: products are ranked per jury member and participant, after which these ranking positions are converted into points. The total score determines the final ranking.

The final result is final and cannot be contested.

Negenmaandenbeurs Consumer Award
The winner is determined based on:

  1. 50% votes during the Mama & Papa Jury Day
  2. 50% online votes via babyinnovationaward.nl

Here too, a weighted ranking per category is used.

Green Award and Design Award
These are designated by the expert jury and are not eligible for the Negenmaandenbeurs Consumer Award. The nominee will be present at the Mama & Papa Jury Day and will be given a dedicated space in the Innovation Street of the Negenmaandenbeurs to promote and sell the product, and will participate in all media exposure.

Verification and Validity

  • The organization reserves the right to verify participation and voting behavior (both online and in person) for accuracy and fairness. Immediate disqualification will follow in the event of detected abuse or manipulation.
  • The counting of votes and the determination of the result will be carried out carefully according to the established procedure. The result is final.
  • The organization reserves the right to further specify the voting procedure if necessary.

Promotion and publicity

The participant can at least count on:

  • The expert view on your product by the professional jury.
  • A chance of winning Baby Innovation Award in 8 categories. There is also a chance of winning the Green Award, Design Award and Negenmaandenbeurs Consumer Award.
  • Mention of entry on babyinnovationaward.nl website, socials, videos and the organiser’s professional medium the trademagazine BabyWereld. When participant signs in, this is part of the collaboration.
  • Mentioning in newsletter of organisator. The participant agrees to this upon registration.
  • Mentioning on socials from the organisator and the Negenmaandenbeurs and in the video made on the professional judge day and Mum & Dad Jury Day. The participant agrees to this upon registration.

The nominee can additionally count on:

    • Exclusive use of the Nominated logo.
    • A media kit with digital logos and expressions for use in print, online and social media.
    • Stand in the ‘Innovationstreet’* at the Negenmaandenbeurs.
    • For 4 days you get 2 ticket for enterence at the Negenmaandenbeurs to be present at the ‘Innovatiestraat’.
    • Mention of entry on the Negenmaandenbeurs website and the website babyinnovationaward.nl.
    • Broad media coverage via the organiser’s professional medium and Negenmaandenbeurs.
    • Post of the nominated product on all social media of organisator.
    • Live demonstration during Mum & Dad Juryday with feedback from mothers, fathers and influencers. Feedback follows after the Awards have been presented and may be used for the nominated/winning product as reviews of the product.
    • Participation on second day of fair in festive breakfast ceremony during the Exposants Network Breakfast or an alternative offered by the organiser.

* Innovationstreet

Nominees are required to present their nominated product at the Negenmaandenbeurs, at their dedicated space in the ‘Innovation Street’ section of the Negenmaandenbeurs. Nominee can promote and sell their product for four days on the fair.

Spots for nominees who do not already have their own stand at the Negenmaandenbeurs:
Compulsory participation in the staffed ‘Innovationstreet’, including the nominated product and the opportunity to sell the nominated product. Bringing other products is NOT permitted.

Spots for nominees who already have a stand at the Negenmaandenbeurs: There are 2 options:

  • A staffed spot on the ‘Innovationstreet.’
  • An unstaffed spot on the ‘Innovationstreet’: the nominated product will only be displayed with reference to the stand. Any sale of the nominated product and explanation will take place at the designated stand.

– The nominated product will be included in the ‘Innovation Route’, organized by the Negenmaandenbeurs.
– Increased visibility at your own stand through eye-catching promotional materials.

The following applies to all nominees:

  • Product will be presented in the ‘Innovationstreet’, whether staffed or unstaffed.
  • The nominee will be listed as a Negenmaandenbeurs exhibitor through a participation package. This means they will be visible on the participants’ page on the Negenmaandenbeurs website.
  • Only the nominated product may be displayed and sold in the ‘Innovationtreet’.
  • For staffed spaces, the stand must be staffed with a maximum of 2 people for the entire four days of the fair.
  • All nominees must adhere to the Negenmaandenbeurs rules and conditions of participation.

The winner can additionally count on:

  • Exclusive use of the Winner logo.
  • A media kit with digital logos and expressions for use in print, online and social media. For proper use, see instructions in media kit.

The awards ceremony will take place at the Negenmaandenbeurs or, if circumstances so require, on an alternative event offered by the organiser.

Raffle promotion

When registering, the participant can indicate how many products he will make available for the raffle. Upon nomination, the participant shall provide at least one product for this purpose. The product made available may, in consultation with the organiser, be another product than the one entered in the contest. The products are used by the organiser as prizes to encourage online voting and are raffled off among the online votes.

Returning products

When registering, the participant indicates what is to happen to the participating product after participation. The products must be collected by the participant within one month after the professional jury day. It is also possible to to send a returning label to the organisator. For returning the product to the participant, the organiser may charge costs to participant if that is the case when returning the products requires that. If the products have not been collected within one month, the organiser will use these products for other purposes, such as raffles promotions or charity events.

Intellectual property rights

In case of doubt about the intellectual property rights, the organiser reserves the right to refuse a submitted product or to withdraw a nomination. This is the case if the intellectual property rights are challenged or if there is an imminent lawsuit.

Product liability

The organiser and the Negenmaandenbeurs in Amsterdam RAI will do everything in their power to prevent theft or damage of the baby products on display, but both parties cannot be held liable for theft or damage of the products.

Force majeure

In the event of force majeure on the part of the organiser, all obligations of the organiser towards the participant will be suspended.

Force majeure is understood to mean in these conditions, in addition to what is understood in this regard in the law and jurisprudence: all circumstances independent of the will of the organiser, external causes which are not reasonably foreseeable and which result in the organiser not being able to (fully) meet his commitments.

This includes, but is not limited to: war, strikes, riots, pandemics, outbreaks, illness of own staff as well as illnesses of third parties called in, staff shortages, fire, operational and technical malfunctions or closures at the organiser or at external parties called in, government measures imposed on the organiser or external parties on which the organiser depends, closure of the national borders, the possession of insufficient or incorrect data or insufficient cooperation.

If the force majeure situation has lasted six months, or as soon as it is determined that the force majeure situation will last longer than six months, each of the Parties shall be entitled to terminate the relevant agreement prematurely without observing any notice period, on the understanding that such prematurely termination is no longer possible after the obligation, whose fulfilment was temporarily prevented by force majeure, has been fulfilled.

Liability and indemnity

The organiser has a best-effort obligation. The organiser shall carry out an assignment to the best of his ability and insight. The organiser can never be held liable for results not achieved.

The organiser is only liable for damages as a result of intent or deliberate recklessness on the part of organiser.

The liability of the organiser is limited to compensation of direct damage suffered by the participant not exceeding the amount of the registration fee paid by the participant.

Direct damage is exclusively understood as the costs that the participant reasonably had to make to repair or remove the shortcoming of the organiser, so that the performance of the organiser does comply with the agreement, as well as reasonable costs to prevent or limit such damage and reasonable costs to determine the cause and extent thereof.

Any liability of the organiser for indirect damages, including but not limited to consequential damage, loss of profit, missed savings, damage due to business stagnation, reduced goodwill, damage as a result of claims by customers of the participant, by use or the inability of the participant or third parties to use of the service(s), equipment, software or materials or by loss of data on the part of participant is excluded. Also excluded is the liability of the organiser for mutilation, destruction or loss of data, files or documents.

The participant will indemnify and fully compensate the organiser for all claims by third parties, as well as for all reasonable costs of defending such claims, which are in any way related to the work done for the participant.

The organiser will not be held liable if the participant is able to claim damages directly from his insurance company or a third party.

In the event that the organiser engages a third party for the implementation of the participant’s agreement, the organiser will be indemnified by this third party (contractor) and be fully compensated for any claims by third parties, including but not limited to the participant. The organiser is not liable towards the participant or third parties for damage caused by the third party engaged by the organiser.

Suspension, rescission and termination of the agreement

If the participant cancels his participation prematurely, there is no right to a refund of the registration fee.

If the withdrawal of participant is attributable to participant, the organiser is entitled to compensation for damages, including the costs directly and indirectly incurred.

If the agreement is revoked, suspended, dissolved, annulled or terminated, the participant shall lose his rights under the agreement. This specifically, but not exclusively, means that the participant is not allowed to use the media kit including the logo.

The organiser is authorised to suspend the fulfilment of obligations or to immediately dissolve the agreement on his own behalf, if the participant does not fully or timely fulfil his obligations, if after the conclusion of the agreement circumstances come to the knowledge of organiser which give good ground to fear that the participant will not fulfil his obligations or if due to the delay on the part of the participant it can no longer be demanded of the organiser that he will fulfil the agreement under the conditions originally agreed upon.

Furthermore, the organiser is authorised to dissolve the agreement in the event that circumstances arise of such a nature that performance of the agreement is impossible or if other circumstances arise of such a nature that the unaltered maintenance of the agreement cannot reasonably be required of the organiser.

If the organiser proceeds with suspension or dissolution, he is in no way obliged to pay compensation for damage and costs arising in any way, while the participant is obliged to pay compensation or indemnification to the organiser on account of breach of contract.

Complaints and suggestions

For complaints or suggestions regarding the Baby Innovation Award, please contact the organisation: [email protected]
www.babyinnovationaward.nl

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